How do I reduce per diem reimbursement to actuals?

Calculate Actual Expenses
  1. Per Diem Allowance: total all Fixed Meal entries in the Expense List.
  2. Actual Expense: total all individual PCARD Meal Expense entries and add any out-of-pocket meal expenses.
  3. Amount of Reduction: subtract the Actual Expense amount from the Per Diem Allowance amount.
Add Reimbursement Reduction Entry
  1. Click New Expense in the Expense List;
  2. On right side of screen select Reimbursement Reduction expense type located in the "Other" category in the Expense Type field;
  3. Enter the Amount of Reduction (from the above calculation) as a negative number and enter a comment explaining the reason for the reduction;
  4. Click Save.

The amount will show up as a negative and a review of Report Totals page will indicate the total reimbursement due to the traveler has been reduced by the Reimbursement Reduction entry.