When must PCARD charges in ERS be settled?
The Cardholder must settle all travel expenditures (including those on the purchasing card) in ERS no later than 60 days after the end of the trip (30 days if the travel is charged to a restricted fund and is completed in the last month of the sponsored agreement).
PCARD charges which have not been settled after an appropriate period of time (greater than 60 days after the trip has occurred) will be considered non-reimbursable transactions.
The Financial Officer will have the authority to submit an expense report on behalf of the Cardholder to settle these non-reimbursable transactions which would result in a deduction from the Cardholder's paycheck for the amount of the transactions. The Financial Officer may also proceed to take action based on misuse of the purchasing card.